GAMA Expo - March 1-5, 2026
Important 2026 Links
Questions or Problems? Contact the Exhibitor Services Team at exhibitors@gama.org
Important 2026 Dates
- August 31, 2025: Early Pay Booth Discount Deadline
- October 31, 2025: Booth Application Deadline
- November 7, 2025:
- Final Payment Deadline
- Marketing Asset Payment Deadline
- December 8-12, 2025: Booth Placement
- Exhibitors with unpaid invoices will NOT be included in booth placement.
- December 19, 2025: Marketing Assets/Deliverables Deadline
- Submit your files to the GAMA Expo Google Drive
- January 31, 2026:
- Certificates of Insurance Due (additional details below)
- GAMA Membership Renewal Deadline
2026 Exhibit Hall Schedule
More details coming soon!
- Tuesday, March 3, 2026
- 2-6pm - Exhibit Hall Open
- Wednesday, March 4, 2026
- 10am-6pm - Exhibit Hall Open
- Thursday, March 5, 2026
- 10am-2pm - Exhibit Hall Open
2026 Booth Pricing/Discount Deadlines
| Booth Type |
Onsite Price
By March 11, 2025
50% deposit due at booking
|
Early Pay Discount Price
(March 16 - Aug. 31, 2025)
50% deposit due at booking
|
Base Price
(Sept. 1 - Oct. 31, 2025)
50% deposit due at booking
|
| 10x10 Inline Only |
$1370 |
$1495 |
$1640 |
| 10x10 Corner |
$1470 |
$1595 |
$1740 |
| 10x20 Inline Only |
$2540 |
$2790 |
$3080 |
| 10x20 One Corner |
$2640 |
$2890 |
$3180 |
| 10x20 Endcap (2 corners) |
$2740 |
$2990 |
$3280 |
| 10x30 Inline |
$3810 |
$4185 |
$4620 |
| 10x30 One Corner |
$3910 |
$4285 |
$4720 |
| 10x40 Inline Only |
$5080 |
$5580 |
$6135 |
| 10x40 One Corner |
$5180 |
$5680 |
$6235 |
20x20 Endcap Booth
(Automatic Level 1 Sponsor) |
$5280 |
$5780 |
$6335 |
20x20 Island Booth
(Automatic Level 1 Sponsor) |
$5480 |
$5980 |
$6535 |
First Time Exhibitor (10x10) - SOLD OUT |
n/a |
$750 |
$820 |
First Time Exhibitor (10x10) - Corner SOLD OUT | n/a | $850 | $920 |
- Anything larger than a 20'x20' is reserved for sponsors only. Please contact the Exhibitor Manager if interested in becoming a sponsor.
- First-Time Exhibitor Booths are limited to the first 50 applicants and to one 10’x10’ booth max.
- Booth sharing is available for an additional $200 with prior approval.
- All final payments must be received in full by GAMA by November 7, 2025.
Booth Terms & Conditions
- You are agreeing to comply with GAMA’s Rules and Regulations.
- You understand that your booth is not guaranteed until paid in full and the exhibiting year GAMA Membership Dues have been paid.
- You are required to carry both worker’s compensation (as it applies your state/country) and liability insurance, submitting a Certificate of Liability Insurance listing the KICC and GAMA as additionally insured to exhibit at the event.
Exhibitor Registration
-
For details regarding registering your Exhibitor badges, please watch for/refer to your Exhibitor Newsletters. The process for exhibitor badges is separate from member attendee badges. DO NOT apply for a badge code to obtain your Exhibitor Badges.
-
Each Voting membership receives two (2) complimentary badges to the show. As an exhibiting company, these additional badges will be added to your exhibitor badge allotment so you can assign them as needed.
Exhibitor Insurance for GAMA Expo 2026
All exhibitors/sponsors (contractors, vendors, or service providers) coming on to the convention premises to do work or provide services are required to have insurance. Insurance is necessary to cover any claims or losses for which the contractor/vendor may be responsible for. Exhibitors should request a Certificate of Insurance prior to the beginning of work and/or start of the contract. A Certificate of Insurance is a standard form issued by the insurance company evidencing the insurance information (including policy limits and types of insurance) of its policyholder.
Exhibitors must carry insurance for their individual booths.
Please email your insurance to exhibitors@gama.org with subject “Company Name, Exhibitor Insurance.”
Rainprotection Insurance Program: If you do not have insurance, or you would rather not use your own insurance, (similar to when you rent a car – so that claims would not be filed against your policy), we are working with Rainprotection Insurance to offer Exhibitor Liability Insurance at an affordable rate. The program is set up with Rainprotection Insurance where, you can purchase compliant insurance instantly online for $99.
For more information on the Rainprotection Insurance program, including the application link, please review the linked document.
NOTE: If exhibitors have not submitted their Certificate(s) of Insurance (listing GAMA and the KICC as additionally insured) by Friday, January 31, 2026 - they will be billed $125 for insurance coverage. This change is in place to ensure the proper insurance coverage is in place for all exhibitors prior to arriving in Kentucky.
GAMA EXPO 2026 Cancellation Policy
Our updated cancellation/refund policy applies to all booth, sponsorship and marketing asset purchases):
- Cancellations prior to 100 days (November 21, 2025) from the first official day of GAMA Expo shall incur no penalty.
- Cancellations 99-60 days (November 22, - December 31, 2025) from the first official day of GAMA Expo are subject to a 50% cancellation fee.
- No refunds for cancellations or missed deadlines within 60 days (January 1, 2026) of the first official day of GAMA Expo due to committed funds and space.
All cancellations must be made in writing and sent by email to exhibitors@gama.org
Future Dates
April 25-30, 2027 -Baltimore, MD
