Exhibits shall be open to all attendees. Admission will be limited to attendees with specific interest in the subject matter of the show. No persons under the age of 18 are allowed in the exhibit hall at any time. Any exceptions to the rule will be made by the GAMA Executive Director. Exhibitors and attendees are prohibited from taking pictures of other exhibitor’s displays and booths without the written permission of that exhibitor.

Exhibitor Cancellation Policy

Cancellations prior to 100 days from the first official day of a GAMA event shall incur no penalty. Cancellations 99-71 days from the first official day of a GAMA event are subject to a 50% cancellation fee. No refunds will be made on cancellations made within 70 days from the first official day of a GAMA event due to committed funds and space.

NOTE: ANY COMPANY TEARING DOWN EARLY WILL BE FINED $500, payable to GAMA within 30 days after notice from GAMA of the penalty. EARLY TEARDOWNS WILL NOT BE PERMITTED.

Exhibitor Certificate of Liability Insurance

Exhibitors MUST carry insurance for their individual booths. 

Nevada Sales Tax Collection

In Nevada a Sales Tax should be paid by any person or business without a physical presence in Nevada for gross revenue of retail sales greater than $100,000 or 200 or more retail sales in the prior or current year. for gross revenue from retail sales greater than $100,000 or 200 or more retail sales in the prior or current year. You may either register directly with Nevada or use the Streamlined Sales and Use Tax Registration System. Information for both are at link below.

Nevada Sales Tax Information and Registration

Bare Booth Show

GAMA Expo 2020 is a bare booth show with a fully carpeted hall. This means that your booth will NOT have tables, chairs, or electricity as part of your exhibit space. You may bring your own materials or rent them from Fern Expositions. Fern will email you a link access their portal and manage orders for your booth. The Fern contact is Rozland Flax, rflax@fernexpo.com or (614) 253-1500. A/V, Telephone and Internet are handled in house with the Peppermill.

The contact is Megan Costanza, mcostanza@peppermillreno.com.

Product

Exhibitors are limited to those applicants offering products or services of specific interest to the contemplated attendees. No exhibitor shall exhibit or permit to be exhibited any products or services other than those specified by exhibitor on the application form. Management has relied upon exhibitor’s description of said products and services and reserves the right to determine the eligibility of any exhibitor for participation, based upon the products and services offered at the show. In the event the products and services are other than described as aforesaid, or in the event any exhibitor violates any show, facility, Reno, or Nevada law, rule, or regulation, management at its sole discretion, reserves the right to remove any exhibitor from the show, and may retain any fees paid, as liquidated damages, and not as a penalty. The GAMA Expo is an order taking show. Retail sales are supported through the GAMA show special program and distributors.

Subletting and Sharing of Space is Prohibited

Exhibitor shall not assign, sublet, nor apportion the whole or any part of the space allotted, nor exhibit therein any goods or services other than those manufactured, distributed, or offered by the exhibitor in the regular course of its business, nor permit any representative of any firm to solicit business or take orders in the exhibitor’s space, without express written approval of the management, at least 30 days prior to show.

Relocation and Floor Plans

GAMA retains the exclusive right to revise the show floor plan and/or move exhibitor as necessary. Management reserves the right to move or remove exhibitor or exhibitor’s display for the good and welfare of the show. Management shall be entitled to close an exhibit at any time for failure by any exhibitor or any of its officers, agents, employees, or other representatives to perform, meet, or observe any term or condition set forth herein, and such exhibitor shall not be entitled to a refund of any part of any fee.

Rules and Regulations

Exhibitors shall abide by and observe all laws, rules, and regulations of the City of Reno and the facility. Exhibitor shall observe and abide by additional regulations as published with the exhibitor’s kit to be delivered to the exhibitor prior to setup of the show, and such additional regulations promulgated from time to time, and displayed on the organizer’s web site.

Liability

Neither management nor the facility nor any of their officers, agents, employees, or other representatives, shall be held accountable or liable for, and the same are hereby released from accountability or liability for any damage, loss, harm, or injury to the person or property of the exhibitor or any of its officers, agents, employees, or other representatives, resulting from theft, fire, water, accident, or any other cause, and neither the management nor the facility will obtain insurance against any such damage, loss, harm, or injury. All property of the exhibitor is understood and agreed by and between the exhibitor and management to remain in the exhibitor’s custody and control in transit to or from or within the facility. It is understood between the exhibitor and management that management provides an opportunity for the exhibitor to display his products or services to persons attending the show. The exhibitor understands and agrees that management cannot guarantee either attendance, sales by exhibitors, or climatic or other conditions outside or inside the facility.

Indemnity

Exhibitor hereby agrees to indemnify, defend, and protect the management and the facility against, and hold and save the management and the facility harmless from, any and all claims, demands, suits, liability, damages, loss, costs, attorney fees, and expenses of whatever kind or nature which might result from or arise out of any action or failure to act of the applicant or any of its officers, agents, employees, or other representatives, including but not limited to claims of damage or loss to property, or from or out of any damage, loss, harm, or injury to the person of the exhibitor or any of its officers, agents, employees, or other representatives.

Termination of Exhibition

In the event that because of war, fire, strike, government regulation, public catastrophe, act of God or the public enemy, or other cause, the show or any part thereof is prevented from being held, or is cancelled by the management, the management, at its discretion, may determine and refund to the applicant his proportionate share of the balance of the aggregate fees received which remains after deducting expenses incurred by the management and reasonable compensation to the management, but in no case shall the amount of refund to the applicant exceed the amount of the fee paid. In no other event shall exhibitor be entitled to a refund of any part of the fee should it be unable to exhibit at the show. Exhibitor shall not be entitled to a refund of any part of the fee in the event of a temporary interruption of the show for any reason.